Identify the machine as it will travel
Provide the manufacturer, model, actual transport dimensions and weight, including attachments that will travel with the load. A model name by itself may not describe the configuration. Explain whether the machine runs, whether it can be loaded under its own power, and whether there are mechanical problems the carrier needs to know about. Send clear current photos when dimensions or attachment arrangements are difficult to describe.
Describe both ends of the move
Give the pickup and delivery addresses, contact names, access windows and site restrictions. Describe the proposed loading and unloading areas and any known obstructions. The carrier must evaluate the equipment, route and site conditions before confirming the transport plan. Any permit, escort or route requirements depend on the actual move and applicable rules; they should not be assumed from a generic quote.
Leave securement to the qualified transport team
FMCSA’s cargo securement rules require applicable cargo to be restrained against movement and securement components to be in proper condition. Heavy equipment also has commodity-specific requirements. There is no useful one-size-fits-all chain count for every machine. The carrier must determine the appropriate equipment and securement for the load; this article is a planning checklist, not loading or tiedown instructions.
Confirm the handoff
Identify who can release the machine, provide keys or access, and accept it at the destination. Record which attachments are included. Ask how loading delays, changes in equipment configuration or a different destination affect the quoted move. Keeping those details in one written request makes the hauling proposal easier to review and reduces uncertainty on transport day.